California Community Foundation

Position Announcement

Civic Engagement Assistant

 

The Foundation:

The California Community Foundation (“CCF”) is a nonprofit grant making foundation that administers approximately 1,400 individual charitable funds to meet existing and emerging needs in the Greater Los Angeles area. Founded in 1915, CCF is one of the largest and fastest growing community foundations in the United States. With assets in excess of $1.3 billion, CCF awarded grants in excess of $100 million and received about $150 million in contributions during its most recent fiscal year. In partnership with its donors, the foundation supports nonprofit organizations and public institutions with funds for arts and human development, neighborhood revitalization, education, and health care programs.

 

Position Description Summary: 

The Civic Engagement Assistant is a full-time non-exempt position reporting to the VP Civic Engagement, which provides administrative and project support to the Civic Engagement department of the California Community Foundation (“CCF”). 

 

Major Responsibilities:

  • Administrative Support:  Provides administrative and secretarial support for the civic engagement unit of the department.  This includes processing and responding to routine correspondence; answering and making phone calls on behalf of department staff; recording and transcribing meeting minutes; creating and maintaining mailing lists; ordering supplies; copying and printing of documents, etc.

 

  • Project Support for Civic Engagement:  Assists with research, field work, and interviews for special projects; develops and maintains project schedules to ensure timely completion of tasks; responds to external requests for information and materials on CCF projects; assists with website updates and collecting website-related data.

 

  • Mailing Lists:  Develops and maintains CCF’s mailing lists for different projects, using Blackbaud Raiser’s Edge 7, MicroEdge Gifts and other sources.  Works with other departments to add new records and update existing records. Manages civic engagement mailings and coordinates external mass mailings with CCF’s mail house.

 

  • Events:  Assists with the production of invitations, postcards, and other materials needed for events in civic engagement or programs, coordinating with other department staff and outside designers as needed.

 

  • General: As appropriate, works as a member of interdepartmental teams to ensure the effective and efficient operations of the Foundation.  As appropriate, attends meetings of other departments to understand their current work and to share information on administrative operations.   At all times, demonstrates cooperative behavior with supervisors and coworkers. Other duties as assigned, dependent on organizational needs and employee skills.

 

Qualifications:

  • Experience:  3-5 years of experience as an administrative assistant, preferably at a nonprofit organization.

 

  • Education:  Associate of Arts degree or equivalent experience is required.  A Bachelor’s degree in business administration, business English or related subjects is preferred.

 

  • Communication Skills:  Superior interpersonal, verbal and written communication skills are required. Conversational fluency in a second language is desirable.  Ability to compose correspondence and basic reports; use proper English grammar and punctuation; edit and proof read as needed.  Excellent telephone and customer service skills.  A proven ability to interact with people from diverse backgrounds, including nonprofits, donors, board members and CCF staff is required. 

 

  • Computer Skills:  Strong computer proficiency, including mastery of all Microsoft Office software is required.  Familiarity with database and desktop publishing software is also required.  Successful candidate must have experience with or a willingness and ability to learn CCF’s database software; Blackbaud Raiser’s Edge 7 and Microedge GIFTS.

 

  • Organizational Skills:  Excellent organizational and time management skills with a strong attention to detail are required.  A demonstrated ability to prioritize work effectively and adjust to multiple demands is essential.

 

  • General: Highly motivated, with the ability to participate as an effective team member and follow tasks through to completion.

 

Compensation:

Starting salary range:  $35,000 - $40,000 DOE. A generous benefits package is provided to all full-time staff.  This position is available immediately.  Please note that relocation and interview travel costs cannot be reimbursed or paid by the foundation.

 

To Apply Email All of the Following to:  selectioncommittee@ccf-la.org:

 

1.      A letter of interest explaining your relevant experience and how your background qualifies you for this position,

2.      Your resume and

3.      Your salary history.

 

Reference “CE Assistant” in the subject line of your submission.  Please note that incomplete submissions (see 3 items listed above) cannot be considered.

 

Emails with attachments in Word or pdf format are preferred but faxes will be accepted at (213) 383-2046. No phone calls, please.

 

The California Community Foundation is committed to diversity.  Minority candidates are encouraged to apply.