CALIFORNIA COMMUNITY FOUNDATION

Position Announcement

Communications & Marketing Assistant

The Foundation:

The California Community Foundation (“CCF”) is L.A.’s foundation. Founded in 1915, its mission is to strengthen Los Angeles County communities through effective philanthropy and civic engagement. It manages more than $1 billion in assets and invests in L.A.’s future by giving more than $125 million in grants to outstanding nonprofits each year. The foundation is unique because it partners with donors to find innovative solutions. CCF is a leading investor in the development of permanent affordable housing; the biggest supporter of individual artists in the region; and a national leader in increasing services for returning veterans from Iraq and Afghanistan. CCF’s personal service and expertise helps individuals, families and organizations fulfill their charitable goals and dreams.

Position Description Summary:

The Communications & Marketing Assistant performs a wide variety of support duties in the External and Donor Relations Department of the California Community Foundation (“CCF”). This position reports to the Director of Communications, and provides some support to the Communications Associate and Writer/Editor. Administrative responsibilities can be expected to account for 80% of this position’s time. Additional duties include writing, researching and editing for CCF’s publications, assisting in Web operations and marketing projects. This position has been funded for the period July 1, 2008 to June 30, 2009 and may or may not be funded beyond that date. Employment with California Community Foundation beyond June 30, 2009 is not guaranteed.

Major Responsibilities:

· General Administrative Support: Provides administrative support to the communications team including: maintaining department calendar, composing, processing and expediting correspondence; answering phones; processing mailings; creating and maintaining department files; scheduling meetings and conference calls; ordering supplies; copying documents; processing fax and messenger communications; making travel arrangements; processing invoices, check requests and expense reports; and researching and managing vendors. Assists with various departmental projects, including research, responding to external requests for information and materials, event planning and database projects.

· Publications: Supports planning, production and distribution of CCF materials including Annual Report and newsletter.

· Web site: Assists the Communications Associate and Writer/Editor with maintenance of CCF’s Web site by making data updates, creating graphics, scanning and resizing photos, creating PDF files, drafting text and making regular content updates.

· Marketing: Supports planning, implementation and evaluation of marketing efforts undertaken by the team and/or department.

· Mailing Lists: Extracts from CCF’s mailing lists in Blackbaud Raiser’s Edge 7 and MicroEdge GIFTS. Works collaboratively with other departments to collect respective mailing lists. Creates unique mailing lists for different projects as needed, manages Communications mailings and coordinates the team’s external mass mailings with the mail house.

· Media Outreach: Conducts regular news scans for mention of the foundation and/or its grantees and other philanthropic news items.

· Archive/Library: Produces and maintains CCF press clipping binder. Manages reprints of newspaper and magazine articles. Maintains the visual media library. Drafts monthly press clippings roundup memos.

· Departmental Representation and Support: Serves as an internal resource to other CCF departments on communications-related issues. Serves as a departmental representative at other departments’ meetings.

Qualifications:

· Experience: At least two years of professional experience, preferably in a communications or marketing-related job.

· Education: B.A. degree, preferably in English, journalism, public relations, marketing, political science, American studies or a similar field.

· Communication Skills: Superior interpersonal, verbal and written communication skills, including proofreading and editing. Excellent telephone and customer service skills.

· Technology Skills: Internet competency and strong computer proficiency, including mastery of the Microsoft Office software suite. Familiarity with database and desktop publishing software. Candidates with knowledge of html and experience with Contribute, Blackbaud Raiser’s Edge, Microedge GIFTS, Photoshop, Quark and/or Dreamweaver will be given preference.

· Project Management Skills: Ability to plan and implement multiple projects simultaneously. Ability to prioritize work effectively, adjust to fast-faced workplace and attention to detail.

· Team Work Skills: Ability to work effectively in a team setting, especially across departments within an organization.

· Marketing Skills: Proven record of successfully planning, implementing and evaluating marketing projects such as segmenting audiences, researching their needs and preferences and tailoring the message and information accordingly.

· General: Highly motivated, with the ability to work independently, take initiative, participate as an effective team member and follow tasks through to completion.

Compensation

$35,000 - $45,000 dependent on experience (prorated from hire date through termination). A generous benefits package is also provided. Note that travel and relocation costs cannot be paid by the foundation.

To Apply

Email a letter of interest, resume, and 5-year salary history to: selectioncommittee@ccf-la.org

Reference “Communications & Marketing Assistant” in the subject line.

Emails with attachments in Word or pdf format are preferred but faxes will be accepted at (213) 383-2046. No phone calls, please.

The California Community Foundation is committed to diversity. Minority candidates are encouraged to apply.